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Primary Requirements/Responsibilities/Professional Skills:

• This position is a preparation for a future open positions - training will be provided
• Superior verbal, writing editing and proofreading skills
• MS office skills (Word, Excel, power-point, Outlook)
• Administrative, secretarial and office management skills including coordinate travel arrangements and some onsite logistics, and prepare expense reports.
• Reception, customer service and telephone management skills
• Process external copyright requests and publication inquiries
• Managing variable workload, including: correspondence, transcribing meeting notes, scheduling travel arrangements, coordinating itineraries, expense reports, accounting support, email review/distribution, mail, voice mail management, filing system, typing , photocopying, and personal calendar support
• Maintain office supplies, inventory, and equipment to ensure smooth office operation
• Maintaining short and long range training calendars
• Coordinating staffing and training programs
• Ensures consultants' implementation of company's policies, procedures and  programs.
• Ability to manage multiple projects
• Excellent interpersonal skills with the ability to negotiate and influence
• Ensures recruiting, interviewing, and staffing of personnel are conducted efficiently
• Coordinate, set-up and manage training facilities, data, equipment and materials.
• Assist in events (conferences and seminars) logistics support
• Assist in accounting, taxes and payroll administration

Personal Attributes:

• Willing to learn, career-focused, professional demeanor, strong personal and phone presence, disciplined time management, writing skills and strong professional ethics.
• Winning mindset, positive "can-do" attitude, cultural sensitivity, friendliness to team members and clients, socially mature, personable, reliable, and dependable
• A self-starter who is highly motivated, details-oriented, results-driven and can develop and implement goals, objectives, policies and priorities, with excellent follow through
• Have a professional image and confidence to represent the Institute to our future employees, consultants and clients
• Ability to work additional and flexible hours especially during major events and projects
• Ability to work effectively from office and/or from home
• Able to maintain strict confidentiality regarding both internal and external issues and contacts
• Have a car and a cell phone line

Additional Information

• The Institute values service, integrity, quality, teamwork, innovation, diversity, education and fun
• This position is a contract position with full-time employment and business equity opportunity (shares). You will be considered a 1099 (self-employed) until you have met performance objectives
• For those who become employees, we offer competitive salaries, positive growth culture, and a generous benefits package which includes Medical/Dental/Vision/ Life Insurance/STD/LTD/401(k) retirement plan and tuition reimbursement
• Regardless of your job position, the Institute pays a generous clients referral fee (commission). Earning potential is limited only by your performance.
• You will be given access to our computer programs and authorized suppliers, so you will be required to sign a non-disclosure and non-compete agreement which will be valid for 3 years after termination of contract.
• Use PDF format for your resume
• Please email your resume with salary history and expectations, professional references and a cover letter stating why you will make a good fit to the Institute.
• Please use career1(at)iim-edu.org
• Phone calls or faxes will NOT be accepted.

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